Phase 2 - Submission Guidelines
From AMWA-EBU
Contents |
IMPORTANT: DEADLINE FOR SUBMISSIONS IS JANUARY 15th, 2012
General Guidelines
All interested parties(hereafter, ‘Respondents’) are invited to respond to the Task Force with use cases which meet the Requirements of Respondents. Responses are invited from members and non-members of the EBU and AMWA organisations.
Communications regarding this RFT
All communications regarding this RFT should be directed to the FIMS RFT management team at ebu_amwa_adm@list.ebu.ch.
Single Point of Contact Required
Respondents shall provide a single point of contact for all communications regarding the RFT. It is the responsibility of the Point of Contact to disseminate communications from the FIMS management team appropriately within his/her organization.
Rejection, Combination and Expansion of Responses
We reserve the right to reject any or all responses to this RFT at our sole discretion. We may work with Respondents to modify their responses, we may choose to accept portions of a response, and we may merge concepts presented in multiple responses into a single final report. We may also choose to expand on concepts presented in a response to this RFT.
Visibility of Submissions
Respondents to the RFT accept that their contribution can be made public e.g. on the FIMS wiki. Please note that the FIMS membership includes media companies, technology providers, consultants, and other interested parties. Portions of responses may be selected for inclusion in public reports and specifications.
Sharing the RFT
Receivers of the RFT may share it with other parties they believe would have a bona-fide interest in potentially responding to the RFT. Upon providing a copy to another party, please provide the contact details of such party to ebu_amwa_adm@list.ebu.ch for our records.
Submission Process
Queries
It is recognized that Respondents may have questions which come up as they review this RFT. Respondents are encouraged to contact the FIMS Task Force management team at ebu_amwa_adm@list.ebu.ch with their questions. The team will attempt to assist Respondents with background information, additional explanations, etc. Respondents should be aware that in the interest of fairness, all questions and responses which serve to clarify the RFT or provide additional information from us may be shared with other Respondents.
Definitions
The meaning of key terms in this document shall be in accordance with IETF RFC 2119.
Submission
Please do not forget to indicate your contact details and address when communicating with the project management team. NOTE: To be considered a response to this RFT, all responses must be submitted per the process described in this RFT. Verbal or written submissions which are not made per the contribution guidelines described here will NOT be considered part of the RFT response.
Submission Format and deadline
Respondents shall use the RFT Use Case Template, which is provided here File:UseCase template definitions v1.doc (phase 1 examples can be found here:[[1]]). The response will only be accepted in electronic form; paper submissions will not be accepted.
Submissions should be submitted as described above not later than 5:00 PM [US Pacific Time] January 15th, 2012.
Schedule
The dealine for submissions is not later than 5:00 PM [US Pacific Time] January 15th, 2012.
Review and prioritisation of the use cases submitted by respondents will be done in a face-to-face meeting at a date and location to be confirmed.
IPR Policy
The FIMS project, all responses to any RFTs issued by the FIMS project, and the preparation and publication of any Specifications under the FIMS project will be governed by the Advanced Media Workflow Association IPR Policy1. Note that this description of AMWA IPR policy is for information only. Respondents shall review the full AMWA IPR Policy, including the Participation Agreement and the Implementer's Agreement.
All necessary IPR documents may be downloaded as PDFs from the AMWA website at http://www.amwa.tv/policies . All entities participating in FIMS activities or submitting responses under this RFT will be required to execute a Participation Agreement. Execution of this agreement will be required of everyone whether they are AMWA members, EBU members, or other entities interested in participating or contributing to this process. Companies do not have to join the AMWA or the EBU to respond to this RFT. The Scope of Use of any contributed Necessary Claims shall be limited to what is contained in any AMWA Specification which is written as a result of the FIMS project. All contributors shall have time to review any Specifications for non-contributed Necessary Claims before final approval.
IPR Declarations required with Contributions
All responses to the RFT shall be accompanied by an IPR Declaration as stipulated in the AMWA IPR Policy. A Respondent may make one of two IPR declarations, as set out fully in section 4.5 of the AMWA IPR Policy1. These declarations are summarised here for convenience.
No License Required
The Respondent declares that no license is required to implement any contributions made in their RFT response. Compensation-Free, (RAND-Z) Reasonable and Non-Discriminatory License
The Respondent declares that they will grant a license to all implementers regarding any contributions made in their RFT response Submissions which do not contain an IPR Declaration in accordance with one of two options listed above will be rejected. Note: The AMWA IPR policy allows for two additional declarations – ‘RAND’ and ‘None Of The Above’. These two declarations are only allowed during final review of an AMWA Specification, and only for Necessary Claims which a contributor discovers were included in the document by a third party (non-contributed Necessary Claims).) RAND and None Of The Above are disqualifying IPR Declarations for any responses to this RFT.
http://www.amwa.tv/about/policies/AMWA_IPR_Policy2.0[adopted11_14_08].pdf
Gaining Access to Licenses for Contributed Intellectual Property
If the AMWA and the EBU decide to publish Specifications as a result of the FIMS project, Implementers may obtain any RAND-Z licenses for contributed Necessary Claims by executing an AMWA Implementers Agreement. The Implementers Agreement is available to all members of industry, whether they are AMWA members or not. The AMWA Implementers Agreement may be downloaded from the AMWA website, noted above.
